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Guidelines for Facility Use

  1. Reserving Rooms in Hyde Hall. (Please view our Reserving Space at Hyde Hall page for units we support.) 
    • The following rooms can be reserved for events:
      • University Room
      • Incubator Room
    • The following rooms cannot be reserved for events:
      • Seminar Room
      • Fellows Room & Terrace
      • IAH Kitchen
  1. Reserving Outdoor Spaces
    • We do not book any outdoor spaces surrounding the building.
  2. Hyde Hall Equipment (i.e., tables, chairs, microphones, easels, etc.)
    • Hyde Hall equipment cannot be used outside of the building.
  3. Food & Beverages
    • From 8:00 AM – 5:00 PM Monday through Friday, food and beverage should only be served in the room that has been reserved for an event. Food and beverage are not permitted in the lobby, hallways, or other common areas in Hyde Hall during business hours. The kitchen in Hyde Hall remains closed at this time.
  4. Masks
    • Masks are optional in the building.
    • We will have masks available for Hyde Hall visitors who would like one.
  5. Elevators
    • We strongly recommend that no more than 1 person uses the elevator at a time.

Additional policies:

Movers are required for the setup of the University Room and are optional for the setup of the Incubator Room. Room layout options and room seating capacity are located on our website, under the “Room Rentals and Pricing” section.

Movers charge a $104.00 fee for moving services. If you do not coordinate moving services for the Incubator Room, you will be responsible for moving all tables, chairs, etc. for your event.

Once you have reviewed, signed, and returned your Hyde Hall Room Rental Contract to the IAH Event Planner, you must submit a Move Request Form to request moving services from UNC Facilities. Move requests should be submitted at least 2 weeks prior to your event.

Applicants are required to be on-site to meet with movers to ensure that setups are completed properly. IAH staff is not available to meet with movers, caterers, and/or rental companies.

If you need assistance completing the form or would like to make changes to your Move Request Form, please email the Administrative Assistant/Moving Crew Coordinator, Nancy Burton, at nburton@fac.unc.edu or call (919) 962-6586. Once you have coordinated moving services, you must email the confirmation of your move to iah@unc.edu.

Move Request Form: https://portal.faciIities.unc.edu/masterpg/hkM ove.aspx

If you wish to serve alcoholic beverages in Hyde Hall, please review the guidelines outlined in the Hyde Hall Alcohol Policy. You must sign and return the Hyde Hall Alcohol Policy Form within 7 days of receipt to receive approval to serve alcohol at your event.

Hyde Hall Alcohol Policy Form

Security is required, for a minimum of 4 hours, after 4:30 p.m. Monday through Friday. Security must be booked for a minimum of 8 hours for events held during the weekends. The rate for Security is $14.25 per hour. In addition to this hourly rate, you will be charged an administrative fee of 10% based on the total cost of the hours of service for your event.

IAH Staff will coordinate Security services for you. If security services are not canceled two weeks before your event, you will be charged for scheduled services. Please e­mail iah@unc.edu to cancel security services.

Events must be canceled at least three weeks before the scheduled event. Events canceled after this deadline or “no-shows” will incur an $80.00 room cancellation fee and a security fee (if applicable). To cancel a reservation, please email iah@unc.edu.

Rooms will not be held for event dates until the IAH Event Planner has received an application. If our reservation portal is closed, we cannot confirm availability or place holds on future dates until after the portal has reopened.

ITS Classroom Hotline provides technical support to UNC faculty using the University Room (Room #109) and the Incubator Room (Room #203). IAH Staff does not provide technical support in the Incubator Room on event day.

Technical support is provided Mon. – Fri., from 7:30 a.m. to 5:00 p.m. Limited support is provided Mon. – Fri., from 5:00 p.m. to 9:00 p.m. Please call 919-962-6702 for technical assistance.

ITS Classroom Hotline does not provide additional audio/visual equipment. Requests for additional audio/visual equipment must be submitted via email to iah@unc.edu before the day of your event.

 

Last updated: May 9, 2022