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Policies

Hyde Hall is available free of charge for activities directly related to our mission of supporting faculty in the College of Arts and Sciences who work in the arts, humanities, and qualitative social sciences.  Priority will be given to academic events over more social or administrative ones, and to requests made by IAH Fellows. The building is not available for courses or class meetings.  Events that fall outside these parameters can be held in Hyde Hall, but users will be charged for building use (according to our fee schedule). All events held in the building outside of normal business hours (8 am—4:30 pm) require the hiring of security. Moving fees will also be charged to events that require rearrangement of the furniture in the room(s) to be used. Final determination about whether the IAH will waive building use fees will be made by the IAH director (John McGowan, jpm@email.unc.edu) or executive director (Maria LaMonaca Wisdom, mwisdom@email.unc.edu).

Groups that reserve Hyde Hall spaces are responsible for the following:

Hours of Operation

Normal operating hours for Hyde Hall are 8 a.m. to 4:30 p.m., Monday-Friday.

The Institute can accommodate events scheduled outside of normal operating hours with four weeks' notice. This allows time for IAH staff to schedule security, which is required for all use of the building outside normal operating hours.

Security for After-Hours and Weekend Events

The university requires security for events outside of our normal hours of operation. The IAH will book a police officer through the UNC Department of Public Safety for all events after 4:30 p.m. or on weekends.

A minimum security fee of $80 per event, a four-hour minimum at $20 an hour, will be charged to the requesting department in addition to $20 per hour for each additional hour.

The IAH is required to book security at least three weeks in advance, so we unfortunately cannot accommodate requests for reservations outside of our normal hours of operation with less than three weeks' notice.

Because the Department of Public Safety requires two weeks' notice for cancellations, groups that cancel events for which security has been booked within 14 days of the event will be charged a minimum security fee of $80.

Movers/Room Setup

The UNC Housekeeping Movers Crew is available to set up the space for your event. The IAH will book the movers for your event according to our space availability.

By requesting this service, your group will incur a minimum movers fee of $80 per event, a one-hour minimum for a crew of three movers. This amount will be charged to the requesting department in addition to $80 per hour for each additional hour.

The IAH is required to book movers at least three weeks in advance, so we unfortunately cannot accommodate mover requests with less than three weeks' notice.

Alternatively, your group may elect to set up the event space immediately prior to your event or as arranged with the IAH events coordinator.

By requesting this option, your group takes responsibility for setting up any tables, chairs or other furniture, taking care to preserve its condition. Your group will assume responsibility for any damages. We recommend that you have at least three people present to facilitate the move. IAH staff members are not responsible for or available to step in to assist with moves. Your group may be expected to return the room to its original setup after your event.

Please note that the living room setup or any setup involving arm chairs will require the services of the UNC Housekeeping Movers Crew at the $80 per hour rate.

Alcohol Policy

Alcoholic beverages (including mixed drinks, beer, wine and champagne) may be served under terms and conditions consistent with the laws of the State of North Carolina, the policies of the University and the policies of the IAH. Please click HERE for more details.

Technology Training

Groups who wish to use rooms with technology (Incubator, Seminar Room, University Room) must receive training in advance by contacting Baskin Cooper, baskin.cooper@unc.edu.

Clean Up

Groups who reserve Hyde Hall are responsible for leaving spaces as they found them. If food is served, please make arrangements to remove all food and trash, and clean any areas used for preparation and serving.

Trash should be placed in the large, lidded garbage can located in the Swain Parking Lot, near the back entrance to Hanes Art Center. No plates, cups, napkins, serving platters, food or other event-related items may remain in the room after the event ends. (Note: Many caterers offer clean up and trash removal as part of their contracted service.)

Cleanup may require returning the room to its original setup, at the discretion of the IAH.

Cancellations

For most events, notice of cancellation must be given three business days in advance. Events that require security arrangements must be canceled at least three weeks in advance. All applicable fees will be assessed for reservations canceled on shorter notice.

We make every effort to guarantee event confirmations. However, the IAH reserves the right to make changes to an event in the rare case of conflict due to an internal IAH event or requests made by the Chancellor's office, including moving your event to a different location within Hyde Hall or cancellation of your event. Should this occur, our events coordinator will notify you as quickly as possible and try to help your group secure another suitable location. No fees will be assessed in this situation.

Publicizing Events

When publicizing your event, please indicate that it will be held at the Institute for the Arts and Humanities, Hyde Hall, followed by the room name and/or number.

If you have questions or would like more information, please contact the IAH events coordinator at (919) 962-0249 or iah@unc.edu.

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