Reservation Form

Your name (Required)

Your e-mail address (Required)

Room(s) requested (Required)

Check all rooms you wish to reserve.

Incubator* (please specify setup)

Kitchen

Seminar Room

Small Conference Room

Terrace

University Room** (please specify setup)

* Incubator Setup Requested:

Please specify how you want the room to be set up. Refer to the Incubator Setup Options below for details and diagrams of seating options.

Classroom style (maximum 30)
Boardroom style (maximum 28)
T-shape (maximum 28)
Theater style (maximum 58)
No setup required

** University Room Setup Requested:

Please specify how you want the room to be set up. Refer to the University Room Setup Guide below for details and diagrams of seating options.

Classroom style (maximum 40)
Boardroom style (maximum 20)
E-shape (maximum 33)
Banquet (maximum 56)
Hollow square (maximum 24)
U-shape (maximum 20)
T-shape (maximum 17)
Theater style (maximum 100)
At ease
No setup required

Event start date and time: (Required)

(including set up time)

/ /

:

Event end date and time: (Required)

(including break down time)

/ /

:

Is the event public? (Required)

Yes
No

Number of people attending: (Required)

Department or organization hosting the event: (Required)

Event Name: (Required)

Person in charge of this event: (Required)

Is a Fellow of the Institute making the request? (Required)

Yes
No

If yes, what is the requesting Fellow's name:

Is this event part of an IAH program? (Required)

Yes
No

If yes, which IAH program?

Billing Contact (Required)

Billing Address (Required)

Phone (Required)

No spaces or punctuation of any kind, please

E-mail (Required)

Fax

No spaces or punctuation of any kind, please

Department number:

Will the event be catered? (Required)

Yes
No

If yes, who will cater the event?

Equipment needed:

Please check all equipment items that you need. Note: You must contact Academic Computing Expert Rob Noel at rob@unc.edu at least two week before your event to arrange for training on equipment that you will use.

8"-high riser (platform) for speaker/panel table (University Room)

Microphone with podium (University Room)

Microphone(s) with table stand (University Room)

Hand-held microphone

Lavaliere microphone

Slide projector and screen (University Room)

VCR and screen (University Room)

DVD player and screen (University Room)

Document camera and screen (University Room)

Video conference set up (Incubator, Seminar Room, University Room)

Teleconference set up (Incubator, Seminar Room, University Room)

VCR and plasma boards (Incubator, Seminar Room)

DVD and plasma boards (Incubator, Seminar Room)

Computer and plasma boards (Incubator, Seminar Room)

SmartBoard (Seminar Room)

Special equipment or set up requests, if any:

Do you plan to serve alcohol? (Required)

Yes
No

If yes, which type?

Beer or unfortified wine

Liquor or fortified wine

Will any guests be under age 21? (Required)

Yes
No

Please describe any special furniture needs you have (table for caterer, program materials, etc.), if any:

Anything else? Please tell us anything else you want us to know about your event, your request or your needs:

I have read and agree to abide by the Hyde Hall Use and Alcohol policies (Required)

Yes

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Document Actions

1. Read the Reserve Hyde Hall and Alcohol policies.

2. Check the availability of the room(s) that you wish to reserve.

3. If your room(s) is available, complete this form.

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